JT123028 · Pelagia AS

1. 1

   Email arrives in M-Files inbox

   Step 01

   Inquiry stored at .tmp/jscock_mfiles/JT123028/inquiry.eml

   ok
   From: anders.hodder@pelagia.com

   Subject: Hordafor II

   Body: 1111 chars

   Attachments: pelagia_logo_fe89b8ba-37ec-474e-87ec-818c30ff6e7e.png

   Show full email body

   You don't often get email from anders.hodder@pelagia.com. Learn why this is important<https://aka.ms/LearnAboutSenderIdentification>
   Hei,
   
   Har dere skyvespjeldventiler som passer over en åpning på 500x800 mm?
   
   Vennlig hilsen / Best regards
   Anders Hodder
   Technical Purchaser
   Mobile: +4797663392
   anders.hodder@pelagia.com<mailto:anders.hodder@pelagia.com>
   
   [cid:pelagia_logo_fe89b8ba-37ec-474e-87ec-818c30ff6e7e.png]
   Pelagia AS • Bradbenken 1 • 5003 Bergen • NORWAY
   Phone: +47 57 84 44 00 www.pelagia.com<https://mibc-fr-06.mailinblack.com/securelink/?url=http://www.pelagia.com&key=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>

2. 2

   AI extracts structured JSON

   Step 02

   1 item(s) detected · language=no · intent=new_inquiry

   ok
   Norwegiannew inquiry1 item(s)

   Show extracted JSON

   {
     "language": "no",
     "intent": "new_inquiry",
     "customer": {
       "company": "Pelagia AS",
       "contact_name": "Anders Hodder",
       "contact_email": "anders.hodder@pelagia.com",
       "phone": "+4797663392",
       "vat_number": null,
       "address": "Bradbenken 1, 5003 Bergen, NORWAY"
     },
     "items": [
       {
         "line_no": 1,
         "quantity": null,
         "unit": null,
         "product_reference": "skyvespjeldventiler (slide gate valves)",
         "manufacturer": null,
         "manufacturer_part_no": null,
         "cross_ref_to": null,
         "specs": {
           "dimension": "500x800 mm",
           "pressure_rating": null,
           "material_body": null,
           "material_seal": null,
           "actuation": null,
           "voltage": null,
           "torque_or_flow": null,
           "temperature": null,
           "thread_or_connection": null,
           "other": []
         },
         "missing_fields": [
           "quantity",
           "unit",
           "pressure_rating",
           "material_body",
           "material_seal",
           "actuation",
           "temperature",
           "manufacturer_part_no"
         ]
       }
     ],
     "application_context": null,
     "attachments_referenced": [],
     "delivery": {
       "location": null,
       "deadline": null,
       "incoterms": null
     },
     "previous_reference": {
       "is_update_of": null,
       "notes": null
     },
     "completeness": "partial",
     "missing": [
       "application_context",
       "quantity",
       "pressure_rating",
       "material_specifications",
       "delivery_location",
       "delivery_deadline"
     ]
   }

3. 3

   Completeness verdict: partial

   Step 03

   Missing: application_context, quantity, pressure_rating, material_specifications, delivery_location, delivery_deadline

   ok
   partial

   • application_context
   • quantity
   • pressure_rating
   • material_specifications
   • delivery_location
   • delivery_deadline

   Rule trace (deterministic)

   Verdict: partial · 1 of 1 items need clarification

   • item 1: × needs follow-up — no quantity
4. 4

   AI drafts follow-up email to customer

   Step 04

   Drafted in no, awaiting human approval.

   ok
   Subject: Re: Skyvespjeldventiler 500x800 mm

   Hei Anders,
   
   Takk for henvendelsen! Vi har skyvespjeldventiler som kan passe for din applikasjon. For å gi dere et nøyaktig tilbud, trenger vi følgende informasjon:
   
   - Mengde
   - Trykklassifisering
   - Materialer (ventilhus og tetning)
   - Aktuering (manuell, elektrisk eller pneumatisk)
   - Driftstemperatur
   - Leveringsted og ønsket leveringstidspunkt
   
   Når vi mottar disse detaljene, sender vi tilbudet raskt.
   
   Med vennlig hilsen / Best regards,
   J.S.Cock A/S sales team

   Drafted by haiku · awaiting human approval.
5. 5

   Customer created in Business Central

   Steps 08 + 09

   New BC# C-20034 — Pelagia AS

   ok
   BC#: C-20034

   Company: Pelagia AS

   Email: anders.hodder@pelagia.com
6. 6

   Match items against the J.S.Cock catalog

   Steps 12 + 13

   Top-5 candidates per item via TF-IDF over 18.8k SKUs (see Matches tab on /inquiry/JT123028).

   ok
7. 7

   Score supplier quotes

   Steps 16 + 17

   No supplier replies received yet — scoring waits for at least one.

   skip
8. 8

   Draft quote in Business Central

   Steps 10 + 20

   Waiting for the supplier quote to land before drafting.

   skip
9. 9

   Human approval (sales engineer)

   Step 21

   In production this becomes a real review UI in Week 2-3. Demo: approve / edit / reject from the page.

   pending
   ApproveEdit before sendingReject

Process map: see how this aligns with JS Cock’s diagram →