JT123585 · Equinor Energy AS

1. 1

   Email arrives in M-Files inbox

   Step 01

   Inquiry stored at .tmp/jscock_mfiles/JT123585/inquiry.eml

   ok
   From: gm_srm_in_bids@equinor.com

   Subject: 6090416739: Forespørsel

   Body: 1446 chars

   Attachments: BIDINV6090416739.PDF, GEN CONDITIONS PURCHASE OF MATERIAL.pdf

   Show full email body

   Til J.S.Cock AS, Oslo,
   Vedlagt finner du forespørsel 6090416739 fra Equinor Energy AS.
   
   Tilbudsfrist: 09.03.2026
   
   Vennligst fyll ut vedlagte PDF fil og returner til Equinor per mail.
   Mailadresse: gm_srm_in_bids@equinor.com
   
   
   All relevant informasjon må skrives inn i PDF filen ettersom denne blir automatisk
   lest inn i vårt system for evaluering. Dette gjelder også eventuelle kommentarer.
   NB! Informasjon som skrives inn i mailen som tekst vil ikke bli lest.
   Du kan legge inn andre vedlegg til mailen, i tillegg til PDF filen.
   
   Merknader:
   (1) For at du skal kunne lese og lagre vedlagte PDF fil trenger du Adobe Reader
   versjon 9.0 eller høyere. Vi anbefaler ikke å benytte annen programvare enn
   Adobe Reader.
   (2) Equinors forespørselsnummer 609xxxxxxx må ligge i Subjectfeltet på mailen når
   du sender tilbudet (PDF filen) til Equinor.
   (3) Ikke print og scan PDF filen. Dette vil ikke fungere og filen vil ikke bli
   automatisk opplastet til vårt system.
   
   
   Med vennlig hilsen
   
   Helena Nora Larsen
   +4746949919
   hnl@equinor.com
   
   
   -------------------------------------------------------------------
   The information contained in this message may be CONFIDENTIAL and is
   intended for the addressee only. Any unauthorized use, dissemination of the
   information or copying of this message is prohibited. If you are not the
   addressee, please notify the sender immediately by return e-mail and delete
   this message.
   Thank you

2. 2

   AI extracts structured JSON

   Step 02

   0 item(s) detected · language=no · intent=new_inquiry

   ok
   Norwegiannew inquiry0 item(s)

   Show extracted JSON

   {
     "language": "no",
     "intent": "new_inquiry",
     "customer": {
       "company": "Equinor Energy AS",
       "contact_name": "Helena Nora Larsen",
       "contact_email": "hnl@equinor.com",
       "phone": "+4746949919",
       "vat_number": null,
       "address": null
     },
     "items": [],
     "application_context": null,
     "attachments_referenced": [
       "forespørsel 6090416739 (PDF)"
     ],
     "delivery": {
       "location": null,
       "deadline": "2026-03-09",
       "incoterms": null
     },
     "previous_reference": {
       "is_update_of": "6090416739",
       "notes": "Equinor automated bidding system"
     },
     "completeness": "partial",
     "missing": [
       "items (product specifications are in attached PDF which was not provided in this email body)",
       "application_context",
       "delivery location",
       "customer address"
     ]
   }

3. 3

   Completeness verdict: partial

   Step 03

   Missing: items (product specifications are in attached PDF which was not provided in this email body), application_context, delivery location, customer address

   ok
   partial

   • items (product specifications are in attached PDF which was not provided in this email body)
   • application_context
   • delivery location
   • customer address

   Rule trace (deterministic)

   Verdict: unusable · no items extracted
4. 4

   AI drafts follow-up email to customer

   Step 04

   Drafted in no, awaiting human approval.

   ok
   Subject: Re: Forespørsel 6090416739 - Vi trenger PDF-filen

   Hei Helena,
   
   Takk for forespørselen fra Equinor Energy AS (ref. 6090416739). Vi er klare til å levere tilbud innen 09.03.2026, men vi har dessverre ikke mottatt den vedlagte PDF-filen med produktspesifikasjonene.
   
   Kan du vennligst sende PDF-filen på nytt? Vi trenger også følgende opplysninger:
   
   • Produktspesifikasjoner og antall
   • Leveringssted og -dato
   • Fakturerings- og leveringsadresse
   • Applikasjonsformål
   
   Når vi mottar disse detaljene, starter vi arbeidet med tilbudet umiddelbart.
   
   Med vennlig hilsen,
   J.S.Cock A/S sales team

   Drafted by haiku · awaiting human approval.
5. 5

   Customer found in Business Central

   Steps 08 + 09

   BC# C-20031 — Equinor Energy AS

   ok
   BC#: C-20031

   Company: Equinor Energy AS

   Email: kbni@equinor.com
6. 6

   Match items against the J.S.Cock catalog

   Steps 12 + 13

   Top-5 candidates per item via TF-IDF over 18.8k SKUs (see Matches tab on /inquiry/JT123585).

   ok
7. 7

   Score supplier quotes

   Steps 16 + 17

   No supplier replies received yet — scoring waits for at least one.

   skip
8. 8

   Draft quote in Business Central

   Steps 10 + 20

   Waiting for the supplier quote to land before drafting.

   skip
9. 9

   Human approval (sales engineer)

   Step 21

   In production this becomes a real review UI in Week 2-3. Demo: approve / edit / reject from the page.

   pending
   ApproveEdit before sendingReject

Process map: see how this aligns with JS Cock’s diagram →