JT900002 · North Sea Engineering Ltd

1. 1

   Email arrives in M-Files inbox

   Step 01

   Inquiry stored at .tmp/jscock_mfiles/JT900002/inquiry.eml

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   From: procurement@northseaeng.co.uk

   Subject: RFQ - replacement check valves for hydraulic test rig (urgent)

   Body: 876 chars

   Show full email body

   Hi,
   
   Following our phone call last week, we need a quote for replacement
   non-return valves on our hydraulic test rig in Aberdeen.
   
   The original spec sheet is from 2008 and the valve markings are mostly
   worn off, but here is what we know:
   
   - 6 off, 2" BSP threaded ports, brass body, working pressure ~25 bar.
     The seat looks ceramic-on-PTFE. Spring-loaded, vertical mount.
   - A second, larger valve in the manifold: ~DN80 flanged, also non-return,
     cast steel body. We need 2 of these.
   
   Any equivalent product line you can recommend would be appreciated -
   exact original part numbers are not critical, but we need a Cv >= 35
   on the smaller ones and pressure rating PN16 minimum on the DN80.
   
   Required on site by week 22 latest. Please quote DDP Aberdeen.
   
   Best regards,
   Mark Sutherland
   Procurement, North Sea Engineering Ltd
   mark.sutherland@northseaeng.co.uk
   +44 1224 663 401

2. 2

   AI extracts structured JSON

   Step 02

   2 item(s) detected · language=en · intent=application_advice

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   Englishapplication advice2 item(s)

   Show extracted JSON

   {
     "language": "en",
     "intent": "application_advice",
     "customer": {
       "company": "North Sea Engineering Ltd",
       "contact_name": "Mark Sutherland",
       "contact_email": "mark.sutherland@northseaeng.co.uk",
       "phone": "+44 1224 663 401",
       "vat_number": null,
       "address": "Aberdeen"
     },
     "items": [
       {
         "line_no": 1,
         "quantity": 6,
         "unit": "EA",
         "product_reference": "Non-return check valve, 2\" BSP threaded, brass body, ~25 bar working, ceramic-on-PTFE seat, spring-loaded vertical mount, Cv >= 35",
         "manufacturer": null,
         "manufacturer_part_no": null,
         "cross_ref_to": null,
         "specs": {
           "dimension": "2\"",
           "pressure_rating": "25 bar",
           "material_body": "brass",
           "material_seal": "ceramic-on-PTFE",
           "actuation": null,
           "voltage": null,
           "torque_or_flow": "Cv >= 35",
           "temperature": null,
           "thread_or_connection": "BSP",
           "other": [
             {
               "key": "mount_orientation",
               "value": "vertical"
             },
             {
               "key": "spring_loaded",
               "value": "true"
             }
           ]
         },
         "missing_fields": []
       },
       {
         "line_no": 2,
         "quantity": 2,
         "unit": "EA",
         "product_reference": "Non-return check valve, DN80 flanged, cast steel body, PN16 minimum",
         "manufacturer": null,
         "manufacturer_part_no": null,
         "cross_ref_to": null,
         "specs": {
           "dimension": "DN80",
           "pressure_rating": "PN16",
           "material_body": "cast steel",
           "material_seal": null,
           "actuation": null,
           "voltage": null,
           "torque_or_flow": null,
           "temperature": null,
           "thread_or_connection": "flanged",
           "other": []
         },
         "missing_fields": []
       }
     ],
     "application_context": "Replacement for hydraulic test rig in Aberdeen; original spec sheet from 2008 with worn markings. Equivalent product line acceptable.",
     "attachments_referenced": [],
     "delivery": {
       "location": "Aberdeen",
       "deadline": "week 22",
       "incoterms": "DDP"
     },
     "previous_reference": {
       "is_update_of": null,
       "notes": "Following phone call last week."
     },
     "completeness": "complete",
     "missing": []
   }

3. 3

   Completeness verdict: complete

   Step 03

   All quotable

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   complete

   Rule trace (deterministic)

   Verdict: complete · all items quotable directly

   • item 1: ✓ quotable — quotable (sizing + 4 disambiguating specs)
   • item 2: ✓ quotable — quotable (sizing + 3 disambiguating specs)
4. 4

   Customer found in Business Central

   Steps 08 + 09

   BC# C-20011 — North Sea Engineering Ltd

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   BC#: C-20011

   Company: North Sea Engineering Ltd

   Email: mark.sutherland@northseaeng.co.uk
5. 5

   Match items against the J.S.Cock catalog

   Steps 12 + 13

   Top-5 candidates per item via TF-IDF over 18.8k SKUs (see Matches tab on /inquiry/JT900002).

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6. 6

   Score supplier quotes

   Steps 16 + 17

   No supplier replies received yet — scoring waits for at least one.

   skip
7. 7

   Draft quote in Business Central

   Steps 10 + 20

   Waiting for the supplier quote to land before drafting.

   skip
8. 8

   Human approval (sales engineer)

   Step 21

   In production this becomes a real review UI in Week 2-3. Demo: approve / edit / reject from the page.

   pending
   ApproveEdit before sendingReject

Process map: see how this aligns with JS Cock’s diagram →